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Change Out of Office user through Exchange

The user has left work and forgot to change his Out of Office in Outlook. The user does not have any access from home to change Out of Office. He asked if it’s possible to change the text in his Out of Office and enable it, because he gets lots of emails. He wants to keep his internal colleagues and his external partners notified with Out of Office that he is not available. Let’s see how to configure it through Exchange with PowerShell. If you need to know which of the users have their Out of Office enabled, read the article Get users that have Out of Office enabled in Exchange.

We will be using John Doe as the user with email address john.doe@alitajran.com.

Get status Out of Office user

Run Exchange Management Shell as administrator. Check if there is already an Out of Office enabled.

Out of Office is disabled for the user John Doe. InternalMessage and ExternalMessage are empty, which means the user does not have any text filled in the text box.

Change Out of Office user

John Doe asked to enable Out of Office with a message for both internal and external senders. The internal senders of the organization will get the auto-reply message: Internal auto-reply test. The External senders will get the message: External auto-reply test.

Now that we have seen how you can change the Out of Office of the user John Doe, there are more options that you can use to change the Out of Office settings of the user. Let’s check them out.

More options to change Out of Office user

John Doe asked to enable Out of Office with a scheduled time and date starting from 20-2-2020 10:00 till 20/2/2020 12:00. For internal senders in the organization with the message: Internal auto-reply test date 20 February. For external users, he likes to have the message: External auto-reply test date 20 February.

John Doe asked if we can remove the scheduling. He also likes to have the internal message to be changed to: Internal auto-reply test. The external message does not need change.

John Doe asked if the internal message can be changed. The External message needs to be cleared and disabled.

John Doe asked to keep the internal message. The external message needs to be changed and configured for his contacts list only.

John Doe asked to disable Out of Office.

John Doe asked to disable Out of Office and make sure to clear the internal and external auto-reply message.

Thoughts

In this article, you learned to change Out of Office user in Exchange with PowerShell. First, it’s important to get the status of the user Out of Office, then you can edit every configuration. Not only did you see one single command to adjust the Out of Office but you saw many more commands! Microsoft has written a good document about the Out of Office configuration. If you enjoyed this article, you may also like Search and delete email from Exchange user mailbox. Don’t forget to follow us.

ALI TAJRAN

ALI TAJRAN

ALI TAJRAN is a passionate IT Architect and IT Consultant. His specialism is designing and building complex enterprise environments. He started Information Technology at a very young age, and his goal is to teach and inspire others. Connect with ALI TAJRAN on social media. Read more »

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