Do you have an Exchange hybrid environment, and do you want to convert user mailbox…
A hybrid environment is set up between Exchange on-premises and Office 365. This time you want to create a new distribution group. It’s also one of the tasks of the Exchange hybrid test plan checklist. How will that work? In this article, we will look at how to create distribution group in Exchange hybrid.
Table of contents
- Create distribution group on-premises
- Test mail delivery to distribution group
In this article, we will:
- Create a distribution group in Exchange hybrid
- Test mail delivery to distribution group in both organizations
Create distribution group on-premises
Sign in to Exchange Admin Center (EAC) with admin privileges. This is on the Exchange on-premises server and NOT Office 365. Click recipients in the feature pane and click groups in the tabs.
We already have mail-enabled security groups. It means that we can use it as an email distribution list as well as security groups to assign permissions to resources. The group and the group members are synchronized with Azure AD Connect as part of directory synchronization solutions that is in place.
Click the + icon. Create a new Distribution group.
Add Exchange on-premises and Office 365 mailbox
Add the Exchange on-premises mailbox and Office 365 mailbox to the distribution group.
In our example, Amanda is an on-premises mailbox, and both Test Mailbox1 and Test Mailbox2 are Exchange Online (Office 365) mailboxes.
Don’t forget to force sync Azure AD Connect or wait a maximum of 30 minutes before the sync is automatically run.
PS C:\> Start-ADSyncSyncCycle -PolicyType Delta
Verify distribution group in Microsoft 365 Exchange admin center
Sign in to Microsoft 365 Exchange admin center. Go to Recipients > Groups > Distribution list. Verify that the distribution group shows up in the Distribution list. Click on the distribution group.
Click Members and verify that you see the members.
If you want to add new members or edit the distribution group, you need to do that from the on-premises environment.
Note: You can only manage this group in your on-premises environment. Use Active Directory Users and Computers or Exchange Admin Center tools to edit or delete the group.
Test mail delivery to distribution group
We did create the distribution group in on-premises Exchange admin center. The distribution group and membership successfully synchronized to Office 365. Let’s test the delivery to the members when we send an email to the distribution group from both organizations.
Send email from Exchange on-premises to distribution group
Start Outlook and sign in with the on-premises mailbox. In this case, it’s the user Amanda. Create a new message and click the To… button. Select All Distribution Lists from the dropdown menu. Doube-click the distribution group and click OK.
Click Options and enable Request a Delivery Receipt. Click Send.
Everyone who is a group member will receive that message. The delivery receipt for the on-premises delivery arrived fast. After a short delay, the delivery receipt for the two test mailboxes in the cloud will arrive.
Send email from Office 365 to distribution group
Start Outlook and sign in with an Office 365 mailbox. In this example, it’s the Test Mailbox1 user. Click on the message which you send in the previous step. Click Reply All.
Remove Amanda from the To field. Only keep the distribution group. Click on the icon to show the Message Options dialog box.
Enable Request a Delivery Receipt and click Close. Click Send to send the message.
The delivery receipt will start rolling in quickly.
The next time, we will look at how to configure permissions in Exchange hybrid.
In this article, you learned how to create a distribution group in Exchange hybrid configuration. Create the distribution group in Exchange on-premises. Add the Exchange on-premises and Office 365 mailboxes members to the distribution group. After the synchronization occurs, test that the mail to the distribution group delivers to the recipients in both environments.
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