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Mark all messages as read in Outlook

You like to mark all messages as read in Outlook. The question is if it’s possible to mark all emails in all folders as read in Outlook? The answer is Yes. This article will teach you how to mark all messages as read in Outlook step by step.

What is happening?

Start the Outlook application and what you immediately see is that many unread items are showing. How to mark all folders as read in Outlook? One way is to right-click the folders one by one and choose mark as read. Now, what if you have a lot of folders and subfolders? Doing this takes a lot of time.

Mark all messages as read in Outlook before

Learn how to mark all emails as read in Outlook, in the next step.

Mark all messages as read in Outlook with Search Folder

A great way is to create a Search Folder with all unread items. After that, mark the unread messages as read.

A Search Folder is a virtual folder that provides a view of all email items that match specific search criteria. For example, the Unread Mail Search Folder enables you to view all unread messages in one folder, even though the messages might be saved in different folders across your mailbox. Messages are not stored in Search Folders.

Create a Search Folder to find unread messages

In the navigation pane, scroll down and right-click on Search Folders. Click on New Search Folder.

Mark all messages as read in Outlook new search folder

Select Create a custom Search Folder and click the button Choose.

Mark all messages as read in Outlook create custom search folder

Give it the name Unread. Click the button Criteria to specify what items this search folder contains.

Mark all messages as read in Outlook custom search folder name

Click the tab More Choices. Check the checkbox Only items that are. Make sure that it’s showing as unread, which is the default. Click OK.

Mark all messages as read in Outlook search folder criteria

Press OK.

Mark all messages as read in Outlook custom search folder finished

And one more time, click OK.

Mark all messages as read

The new search folder Unread shows up. Right-click the Unread folder and click Mark All as Read.

Mark all messages as read in Outlook mark all as read

All messages in all the folders are marked as read.

Did this help you to mark all messages as read in Outlook?

Keep reading: Delete folder in Exchange Online from all mailboxes »

Conclusion

In this article, you learned how to mark all messages as read in Outlook. To achieve the task, we created a customized Search Folder to search for the unread items in the mailbox. After it finished searching the emails, we marked the messages as read.

Did you enjoy this article? You may also like Show week number in Outlook calendar. Don’t forget to follow us and share this article.

ALI TAJRAN

ALI TAJRAN

ALI TAJRAN is a passionate IT Architect, IT Consultant, and Microsoft Certified Trainer. He started Information Technology at a very young age, and his goal is to teach and inspire others. Read more »

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